Free expense tracker & receipt scanner for US small businesses to save money on bookkeeping costs

Instabooks AI powered software automatically categorises expenses and posts them in your accounting journal and ledger. View your business spending and profitability ratios on the go without using spreadsheets or shoeboxes of receipts.

Best receipt scanner and expense tracker app
Manage your business expense transactions & spending

Weekdays, doing what you like.

Track monthly business expense transactions & spending

Weekends, doing what you don’t like.

Create monthly expense report by downloading expense sheet

Month-end, paying for what you don’t like.

Use business expense tracker to track your business expense transactions & spending

Year-end, paying even more for what you don’t like.

Recording expenses and tracking expenses, using Instabooks

Use expense calculator to calculate your business expense transactions & spending

Saving $7K on bookkeeping & earning $10K extra income.

Use expense report template to record your business expense transactions & spending

Skipping the tax time.

Streamline expenses tracking to save money and time

Instabooks automates the expenses tracking process. Instabooks enables you to record expense related transactions in real time using simple voice commands. No accounting knowledge is needed.

1.

Transactions

Transactions are described in 1 sentence.

2.

Journal

Relevant accounts are debited and credited.

3.

Ledger

Relevant account balances are updated.

4.

Receipts

Receipts & reports are auto saved.

Expense recording and tracking best practices using Instabooks

Here are 6 simple and effective expense recording and tracking best practices for small businesses

Keep track of your business expenses

Simply describe your business spendings in one sentence and let Instabooks AI powered software automatically categorise them in expense related accounts accurately. This will save you on external bookkeeping costs. No need to wait for your bookkeeper or bank statements to arrive, Instabooks will update you about your expenses and cash position on a daily basis.

How to add an expense transaction
How to add a bill or spend money transaction to a project

Keep track of your project expenses

Instabooks projects are simple to set up. Instabooks makes it easy to allocate expenses accurately to each project. Track and monitor project expenses and budgets on a daily basis to keep cash flow and profit margins healthy.

Invoice clients accurately

With Instabooks it’s easier than ever to record and allocate expenses to client projects and invoice them accordingly to get paid on time.

How to charge customers for expenses
How to record expenses in accounting journal

Save money on bookkeeping and tax preparation

Using voice for journal entry makes the process 3 times faster and using AI for account categorisation saves bookkeeping costs paid to external bookkeepers. Instabooks fully automates transaction reconciliations so stop worrying about forgotten expense descriptions

Tax time relief

In addition to saving time and money because of voice enabled journal entry, AI powered account categorisations & reconciliations, the main convenience of Instabooks is giving you and your accountant peace of mind during the tax time. Prior to tax time you have completed your books in bite size daily entries, that’s a relief.

What are business taxes

Maximize tax return

Say goodbye to missing receipts and shoeboxes of receipts. As you voice recorded your expense related transaction in Instabooks journal, simply snap a picture of receipts and have a record for future references to maximise your tax return.

Easy expense tracking with Instabooks online expense tracking software

Here are 5 features of Instabooks online expense recording and tracking software

Cost saving expense recording and tracking software

When you use Xero, QuickBooks or Sage expense tracker, most of your expense related transactions are recorded by outsourced bookkeepers that costs you about $7,000 per year. Instabooks online expense recording and tracking software will automate manual expense recording and tracking and save you $7,000.

Download free expense tracker. Try this simple expense tracking software to save costs.
Download free receipt scanner. Use this easy to use receipt scanning app to save time.

Time saving expense recording and tracking software

Business owners that use Wave accounting and FreshBooks expense tracker, are still required to manage some expense recording and tracking tasks themselves at weekends that take 4 hours weekly. Instabooks online expense recording and tracking software will reduce that to only 4 minutes per week.

The most productive expense recording and tracking software

The weekly 4 hours (200 hrs / year) of manual expense recording and tracking with Reckon, FreeAgent and Odoo equals $10,000 of missed income. Instabooks online expense recording and tracking software will give $10,000 back to you.

Download free expense management software. Try this simple expense management software to be productive.
Download free expense software. Use this easy to use expense software to record expenses faster.

The fastest expense recording and tracking software

Recording and tracking only one expense transaction with Bill.com, Myob and Zoho expense tracker takes about 4 minutes in comparison with Instabooks that takes only 4 seconds.

The most accurate expense recording and tracking software

BQE Core and ZipBooks softwares are only 50%-80% accurate in recording and categorising expense transactions in comparison with Instabooks AI powered expense recording and tracking software that uses algorithms that are 100% accurate.

Download free expense app. Use this easy to use expense app to categorize expense transactions.
  • Cost saving
  • Time saving
  • Productivity
  • Speed
  • Accuracy

Cost saving expense recording and tracking software

When you use Xero, QuickBooks or Sage expense tracker, most of your expense related transactions are recorded by outsourced bookkeepers that costs you about $7,000 per year. Instabooks online expense recording and tracking software will automate manual expense recording and tracking and save you $7,000.

Download free expense tracker. Try this simple expense tracking software to save costs.
Download free receipt scanner. Use this easy to use receipt scanning app to save time.

Time saving expense recording and tracking software

Business owners that use Wave accounting and FreshBooks expense tracker, are still required to manage some expense recording and tracking tasks themselves at weekends that take 4 hours weekly. Instabooks online expense recording and tracking software will reduce that to only 4 minutes per week.

The most productive expense recording and tracking software

The weekly 4 hours (200 hrs / year) of manual expense recording and tracking with Reckon, FreeAgent and Odoo equals $10,000 of missed income. Instabooks online expense recording and tracking software will give $10,000 back to you.

Download free expense management software. Try this simple expense management software to be productive.
Download free expense software. Use this easy to use expense software to record expenses faster.

The fastest expense recording and tracking software

Recording and tracking only one expense transaction with Bill.com, Myob and Zoho expense tracker takes about 4 minutes in comparison with Instabooks that takes only 4 seconds.

The most accurate expense recording and tracking software

BQE Core and ZipBooks softwares are only 50%-80% accurate in recording and categorising expense transactions in comparison with Instabooks AI powered expense recording and tracking software that uses algorithms that are 100% accurate.

Download free expense app. Use this easy to use expense app to categorize expense transactions.

Testimonials

expense tracker reviews for best small business expense tracker software and app

Leo

New business owner

Expense Tracker
Instabooks AI powered software automatically categorises expenses and posts them in your accounting journal and ledger.

expense calculator reviews for best small business expense calculator software and app

Jim

Sole proprietor

Expense Tracker
Instabooks AI powered software automatically categorises expenses and posts them in your accounting journal and ledger.

expense tracking app reviews for best small business expense tracking software and app

Brad

Freelancer

Expense Tracker
Instabooks AI powered software automatically categorises expenses and posts them in your accounting journal and ledger.

business expense tracker reviews for best small business business expense tracker software and app

Emilia

Self employed professional

Expense Tracker
Instabooks AI powered software automatically categorises expenses and posts them in your accounting journal and ledger.

Choose the plan that fits your business

Limited-time offer!
1 Month Free + Get $20
1 Month Free Trialㅤㅤ

Launch

Perfect for freelancers
and start-ups
$20 /m
FREE /m

Growth

Great for sole traders
and sole proprietors
$40 /m
FREE /m

Success

Best for small businesses
and contractors
$60 /m
FREE /m

Launch

Perfect for freelancers
and start-ups
$20 /m
  • 30-day free trial*

Growth

Great for sole traders
and sole proprietors
$40 /m
  • 30-day free trial*

Success

Best for small businesses
and contractors
$60 /m
  • 30-day free trial*

Explore Plans 

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