Download Free US PDF Invoice Templates

1. PDF invoices are fast, easy to understand and simple to fill out.
2. PDF invoice templates are easy to edit to match various type of business needs
3. PDF invoices look formal and professional enough for new businesses
4. PDF invoices can be sent conveniently by post and email.
5. PDF invoices get paid faster than other types of invoices, paper invoices particularly.

With a free PDF invoice template, invoicing customers for freelancers and self employed professionals is simple and straightforward. It only requires businesses to download invoice templates, customise them, fill out, send invoices and receive payments.

After you download the free PDF invoice template, by following the below steps you can easily create a ready to send Microsoft PDF invoice.

1. Download the blank PDF invoice generator
2. Create a copy of the PDF template to make a new invoice for you customers 
3. Add business name, phone number, postal address and email address of your business and customer. 
4. Add sold products or services, pricing and payment terms
5. Download the invoice PDF document and name it according to your customer name. 
6. Export the filled PDF invoice document to PDF format for more security
7. Attach the PDF invoice to your email or print it out and send a paper invoice by post. 
8. Follow up with customers to make sure sales invoices are paid

Here are 7 easy steps for writing invoice cover letter or Email for small businesses:

Timely payment of invoices is a sign of positive cash flow for freelancers and self employed professionals. Small businesses are always advised to monitor and manage their accounts receivable regularly.
The process of getting invoices paid on time starts right after closing deals and finalising transactions by invoicing clients. To make sure your invoices are considered by clients you need to attach your invoices to invoice cover letters.
By using invoice cover letters you can professionally and politely present your invoices to customers, in a way that keeps them interested to do business with you.
Invoice cover letters remind clients about their transactions, purchased goods or services and due payments.

1. Download an invoice letter template

Using an invoice letter template specially if you are a new business owner is the best way to manage your accounts receivable since the template already has all the necessary details you want to communicate with customers.

2. Type you business address

Type your name, business name and your address, E-mail address and phone number at the top left of the letter.

Name
Business Name
Street Address
City
State
Zip code
Country

John Smith
New York Freelancing Services
10 Wall St
New York
NY
10005
United States

3. Type the date

Try to write invoice letters as soon as finishing works and use completion dates for the letters.
Type the date on the left side of the invoice letter one line below your business address.
Please use the local date format for invoice letters . Australian, Canadian, New Zealand, UK and US date formats are slightly different.

American date format: Month, Day, Year January 1 2020

4. Type the recipient's contact details

Type the recipient’s name, business name, address, E-mail address and phone number below the date.
In order to make sure that your invoices are delivered to people in charge or accounts payable departments, it’s recommended to contact you customers to double check who is in charge of making payments and address your invoice letters to him/her.

Jack Johnson
New York Graphic Design Studio
20 Wall St
New York
NY
10005
United States

5. Type a salutation

Type the contact person name, personal title and salutation below the recipient’s contact details.

Dear Jack

6. Start typing the body of the invoice letter

1. Type a nice opening.
I hope that you’re OK.

2. State the purpose of the invoice letter.
Please see the attached invoice [No. 4321] for [graphic design project]. Please pay [$2,000] by [1 January 2020] in order to avoid 2 percent overdue charge. There’s a 2 percent discount if you pay in 10 days. Please check the attached invoice for payment methods.
Please don’t hesitate to contact [name] at [contact details] if you have any questions about the invoice. Please confirm the receipt of the invoice.

7. Type a nice closing

It’s been great working with you. Please update us about your future projects, we look forward to working with you in the future.

Best regards
John Smith

Saving time and money

It’s free to Email invoices to customers. You can save your business costs of paper, envelopes, stamps and the time it takes to walk to a post box. In addition, you can send and receive invoices instantly, no waiting time.

Trackability

When you attach an invoice to your email and send it to customers, an online copy of your invoice letter and original invoice are saved permanently. You can access these records anytime you need. You can also be informed when customers open the email and read the invoice.

Accessibility

Emailed invoices are conveniently accessible on desktop computers, mobile devices, 24/7, anywhere and on the go. It’s easy to view, track, and resend emailed invoices.

Fast payments

Businesses that email their invoices can expect faster payment of 3 – 7 days. Emailing will help clients or their accounting softwares to start the payment process faster by bypassing the admin processes required to pay paper invoices.

Invoice Emails are shorter, straight to the point and less formal.
Example:

Hi [Jack],

Please see the attached invoice for [graphic design project].

If you have any questions about the invoice, please reply to this Email.

Thanks,

[John]