Download Free New Zealand Tax Invoice Templates

An invoice is a document sent by a seller of a product or service to the buyer that shows the quantities and costs of the products or services sold by the seller.

An invoice indicates how much a buyer must pay the seller based on the seller’s payment terms. Payment terms specify the agreed amount of time that a buyer has to pay for the goods and services that have purchased from the seller. The same invoice is called a sales invoice by seller and purchase invoice by buyer for the sale of goods and services. In a business to business context an invoice is recorded as accounts receivable by a seller and accounts payable by a buyer.

Here are 3 easy ways for freelancers that want to send professional looking invoices

1. Paper invoice
   If you don’t have access to the internet, a computer and a printer to subscribe to an invoicing software or download and print invoice templates for your business, you can purchase paper invoices from office supply stores.
2. Blank invoice template
   You can download, customise and send free invoice templates in Excel, Word, PDF, Google Sheets and Google Docs formats. You can attach the invoice to an email, or print it out and post a printed invoice. Check out these invoice templates.
3. Invoicing software
   Instabooks simple online invoicing software makes it easy for clients to pay you on time. See Instabooks automatic invoice generator, customisable invoice templates, scheduled invoice reminders and online payment features.

Invoices are used as a proof of sales for accounting and auditing, cash flow management and revenue forecasting as follow:

1. Sales invoices are used to keep track of sales

    

2. Commercial invoices are used to request on time payments from customers

    

3. Sales invoices are used to keep track of inventories and hours

    

4. Invoices are used to predict future sales and services

    

5. Tax invoices are used to keep track of GST, VAT or sales tax amount

    

6. Sales invoices are used to keep track of business revenue

Here are 9 easy to follow steps for small businesses, startups, self employed professionals and freelancers that want to create professional looking invoices.

1. Create an official invoice with logo
   Start creating the top section of your invoice template by adding your business information, including your business name, phone number, postal address and email address. Finally, Include your business logo to the top section of the invoice template.
2. Add your customer’s contact details
   Add your customer’s contact details and the contact person to the invoice. Double check the customer’s business name, phone number, postal address and email address. Whether you send paper invoice or E-invoice, you need to include postal addresses.
3. Add Invoice number
   An invoice number is a unique number that’s assigned to all invoices a business creates. The invoice number makes it easy to find invoices and track them from the date they have been issued to when they have been paid and recorded in accounting softwares.
4. Add invoice date
   The date that the invoice was issued to customers. Adding an accurate date is very important because it is used for determining the due date of your invoices.
5. Add payment terms and bank details to invoices
   Let customers know when and how you want them to pay your invoices. It’d make it easier for them to remember how many days they have to make the payment. Most terms are “Net 30” that indicates invoices are due in 30 days. You may want to charge late fees on overdue invoices, state that on your invoices clearly.
6. Add the invoice due date
   Simply including the invoice date and payment terms won’t encourage customers to pay invoices on time. You need to add payment term days to the invoice date that equals invoice due date and print it boldly and visibly on invoices.
7. Describe sold items and services
   Enter any provided product or service in a line item. Also, include quantities, hours, fees, rates, prices, subtotal and grand total for each item of sold goods and services.
8. Create a Word invoice template with formulas to calculate GST, VAT, Sales tax and Total
   Add appropriate tax formulas to invoices according to your state and federal tax rates. Make sure the GST, VAT or sales tax amount are calculated correctly for each invoice.
9.  Add notes to invoices
   Finally, writing a small thank you note at the bottom section of your invoices leaves a good impression with your customers and may help them pay your invoices on time.

Here are 8 easy steps for efficient online billing and invoicing for small businesses

1. Send professionally created invoices
   Instabooks online invoicing & billing software gives you access to a library of the most downloaded invoice templates created for your industry.
2. Send mobile invoices
   Get paid ASAP, use Instabooks invoicing & billing app to charge customers on time before leaving their places.
3.  Start invoicing automation
   Instabooks online invoicing & billing software quickly finishes your invoicing loads by streamlining manual entries for recurring and duplicate invoices plus auto suggesting line items for new invoices.
4. Charge indirect costs
   Bill clients correctly by adding indirect expenses to their accounts to keep balances up to date.
5. Auto calculate GST, VAT & sales tax
   Instabooks online invoicing & billing software correctly adds the right percentage of taxes such as GST or VAT or sales tax to your invoices according to local regulations.
6. Invoice reminders
   Instabooks can mail out planned invoice notifications to your customers. Easily, plan frequency of payment notifications and leave it for Instabooks to chase up payments.
7. Instant payment
   Add Instabooks ‘Pay’ button to your online invoices and get paid asap. Make it easy for customers to pay using debit or credit cards, AMEX, Visa, MasterCard, PayPal or their preferred online payment methods.
8. Charge overdue fees
   Instabooks online invoicing & billing software gives you access to a library of the most downloaded invoice templates created for your industry.